Sleepover and Playdate Information Sheet

Who this is for

Everything the host parent needs, on one page. Fill it in before a sleepover or playdate and hand it over at drop-off: who to call, what the child cannot eat, medicines, bedtime, screen rules and who is allowed to collect.

Parents sending a child to a friend's house for a sleepover or a long playdate, and host parents who would like the same details for every visiting child.

What this helps you track

• Where the child is, with whom, and the drop-off and collection times
• How to reach both parents and a back-up contact
• Allergies, foods to avoid and any medication with instructions
• Bedtime routine, comfort items, fears and screen rules
• Exactly who is allowed to collect the child

How to use it

1. Fill in the child's name, the date, the host family, their address and the drop-off and collection times.
2. Add both parents' numbers and at least one alternative contact who can be reached that night.
3. Write allergies and medication in full, copied from labels or the prescriber's instructions, including what to do if the medicine is needed.
4. Add the bedtime routine, screen and internet rules, anything that worries the child and who may collect.
5. Sign and hand the sheet over at drop-off, or send the online version, which saves in your own browser.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Is this a consent form?

No. It is an information sheet for the host. If a club, school or organised group is involved, they will have their own forms; check what they need.

How much detail should the allergy section have?

Enough for someone who has never met your child to act on it: what they react to, what a reaction looks like and exactly what to do. Copy any written plan you have from your child's doctor.

Why list who may collect?

Plans change on the day. Naming the people allowed to collect, and saying that anyone else needs a call from you first, gives the host a clear rule to follow.

Should I fill in the screen rules?

Houses differ on screens, films and internet access. Writing your own rules down saves the host guessing and saves your child having to explain them.