Plant Care Tracker

Who this is for

One line per plant, with the dates that matter. Record where each plant lives, when it was last watered, fed, repotted and pruned, and how it is doing, so the care it gets is based on a date and not on a guess.

Houseplant owners with more pots than they can keep in their head, anyone looking after plants for someone else, and gardeners with containers, a greenhouse or a conservatory.

What this helps you track

• Where each plant is, which matters once there are more than a dozen
• The last date each one was watered and fed, so nothing is done twice or not at all
• When it was last repotted or pruned — the jobs that are easy to lose track of
• How each plant is doing, so a struggling one gets noticed before it is too late

How to use it

1. List each plant with its name and where it is — room, windowsill, greenhouse bench, patio.
2. Write the date each time you water, feed, repot or prune, over the top of the previous one on the browser version or in pencil on paper.
3. Mark the condition when you look the plant over, and note anything you have changed — moved it, cut it back, treated pests.
4. Keep it where you keep the watering can; the browser version saves in your own browser and can be printed for a plant sitter.
5. Start a fresh sheet each season if the dates get crowded, and keep the old one for what it tells you about the year.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How often should I water or feed?

That depends on the plant, the pot, the room and the season, and the sheet does not say. It records the last date so that you can decide with the facts in front of you, and so a sitter can see what was done.

Is this a daily log?

No. It is a snapshot — one row per plant with the most recent dates. If you want every watering recorded in sequence, the watering and irrigation schedule on this site is the running version.

Can I use it for outdoor pots and beds?

Yes. Location can be anything, and containers on a patio need the same dates tracked as a plant on a windowsill. Beds are usually better on the garden calendar.

What should I write in the condition column?

Pick from the list or write your own word. The value is in noticing that a plant has been marked 'struggling' twice running.