Touring Route and Overnight Stop Planner

Who this is for

A tour planned one night at a time. Each row is a leg ending at an overnight stop, with the distance, driving time, type of stop, services and what it costs, and the sheet totals the distance, the nights and the stop costs for the whole trip.

Motorhome, campervan and caravan owners planning a tour at home or abroad, whether every night is booked on sites or the route mixes sites, aires and stopovers.

What this helps you track

• Where you will be each night and how far it is from the last stop
• The type of stop and the services it has
• Which stops are booked and which are still open
• What each stop costs for the nights you stay
• The longest driving day, before you commit to it

How to use it

1. Write the trip, the start date, your outfit's length and height, and who is travelling.
2. List the stops in order, one row per leg, with the distance and a driving time from your own route planner.
3. Choose the stop type and note the services: hook-up, fresh water, waste and toilet emptying.
4. Tick booked when a stop is confirmed, and enter the cost per night and the nights you will stay; the stop cost and totals are worked out in the browser and workbook.
5. Check the longest driving day in the summary and move a stop if it is more than your party wants.
6. Print the finished plan for the cab and keep the browser copy up to date as you go.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why record the outfit's length and height?

So they are in front of you when checking a site's pitch sizes, a car park, a ferry booking or a low bridge. Take the figures from your own measurements or documents, not from the brochure.

What is the difference between an aire, a stopover and wild camping?

Here they are simply labels for the kind of stop you have chosen: an aire is a dedicated motorhome area, a stopover a place that allows a night's stay, wild a place with no facilities. Check local rules wherever you stop.

How do I plan a stop of several nights?

Use one row and put the number of nights in the nights column. The next row is the leg you drive when you leave, so the distance stays with the day you travel.

Does the planner work out driving times?

No. Enter the time your satnav or route planner gives for your vehicle. The sheet adds up distance and cost and shows the longest leg, but it does not calculate routes.