Caravan Storage Visit Log

Who this is for

A record of every visit to a van in storage. Each row is one visit: who went, what was looked at, what was wrong and what was done about it, so a slow tyre or a damp patch shows up across visits instead of on the first day of the season.

Owners of caravans, motorhomes and campervans kept in a storage compound, on a farm or on the drive between trips, and households where more than one person does the checking.

What this helps you track

• When the van was last visited and by whom
• Tyres, battery, damp, cover, seals and security at each visit
• Faults found and what was done about them
• The date of the next planned visit
• The access details for the site, kept with the log

How to use it

1. Fill in the van, the storage site, the pitch or bay and how you get in, so anyone sent to check has what they need.
2. At each visit write the date and your name, then tick each area you checked and found in order.
3. Leave a box blank or mark it with a cross when something needs attention, and describe it in the faults column.
4. Write what you did about it, or what still needs doing, in the action column.
5. Set the date of the next visit before you leave and write it in the header.
6. Use the browser version on your phone at the site if you would rather not carry paper; it saves in your own browser.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How often should I visit a van in storage?

That depends on the site, the season, the van and what your insurer or storage agreement asks for. The log has no set interval; it records the visits you make and the date you plan for the next one.

What does a tick mean on this log?

A tick means you checked that area and found nothing wrong. If you did not check it, leave it blank; if you found a problem, leave it unticked and write it in the faults column so it is not mistaken for a pass.

Why write down access details?

Because the person who goes when you cannot needs the gate code, key location or opening hours. Keep codes off any copy you leave in the van itself, and change what is written if the site changes them.

Can this replace a habitation check or service record?

No. It is a quick owner's look between services. Work done by an engineer belongs in a service and habitation history, and this log simply shows what you noticed in between.