Caravan Service and Habitation History Record

Who this is for

The van's history, kept by the owner. Every service, habitation check, repair and piece of warranty work goes on a line with the date, who did it, what it cost and when the next one falls. It is the record a buyer asks for and the one a warranty claim leans on.

Caravan and motorhome owners who want their own copy of the van's history alongside the dealer's stamps, and anyone buying or selling a used van.

What this helps you track

• Every service, habitation check, repair and warranty job in date order
• Who did each job and what it cost
• When the next item falls due and how many days are left
• What the van has cost to maintain in total and in the current year
• The identity numbers and warranty dates that a dealer or buyer asks for

How to use it

1. Write the van, the chassis number, the CRiS or other registration number, the purchase date and the warranty expiry at the top.
2. Enter the first day of your own year in the year from field, so the sheet can total this year's spend.
3. Add a line for every job, including past ones from receipts and the service book, with the mileage or the van's age at the time.
4. Write the next due date the dealer or your handbook gives; the days left, totals and summary are worked out in the browser and the workbook.
5. Keep invoices and damp readings together with this sheet and hand the lot over if you sell the van.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How often should a habitation check be done?

Follow your manufacturer, your warranty terms and your service engineer; the sheet supplies no interval. Write the next due date they give you, and the days column will count down to it.

What is the CRiS number?

In the UK many touring caravans carry a CRiS registration number etched on the windows and recorded against the chassis. Owners elsewhere can use this field for whatever identity number their van carries.

Why record the damp readings separately?

The work column has room for a summary such as 'readings normal' or 'high by nearside window'. Keep the engineer's full report with the sheet, because a buyer or warranty claim will want the detail.

What does a minus figure in the days column mean?

That the next due date has already passed. The soonest due figure in the summary shows the smallest number, so an overdue item shows as a minus figure there too.