Parents Evening Notes Sheet

Who this is for

One page to take in and bring out again. Write the questions you want to ask before you go, then give each teacher a row: what they said, what needs doing and when it should be done by.

Parents and carers heading into a parents evening, progress meeting or open evening with several appointments in a row and a good chance of forgetting the second one by the fourth.

What this helps you track

• The questions you meant to ask, written down before the evening starts
• What each teacher actually said, in their words rather than your recollection
• What was agreed to be done, by whom and by when
• The follow-up that still needs chasing a fortnight later

How to use it

1. Fill in the child, the school and year, the date and who is going.
2. Before you go, write the questions you want answered in the box at the top — the things that have been bothering you for a term.
3. Give each teacher or subject a row and fill in the first column as you sit down.
4. Write what they said as they say it. Short phrases are fine; the point is to leave with their words, not a summary made up on the way home.
5. Before the appointment ends, agree what happens next and who does it, and write a date in the last column.
6. Go through the sheet with your child afterwards, and keep it for the next meeting so you can check what changed.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does it work for a phone or video appointment?

Yes. The layout is the same whether you are in a school hall or at the kitchen table; the browser version lets you type during the call and save in your own browser.

What if there are more teachers than rows?

Print a second sheet or add rows in the browser version. Primary school meetings usually need only a row or two; secondary school evenings can use them all.

Should my child fill in part of it?

Many families let the child write the what-to-do column, so the actions are in their handwriting and their words. It is a habit worth starting early.

Can I use it for a meeting about support or a plan?

Yes — the columns suit any meeting where several people say things and actions are agreed. Put the person's role in the first column instead of a subject.