Address Book and Contacts Sheet

Who this is for

Address pages for the people a household actually writes to and rings. Each row has room for a name, a full address, two numbers, an email and a note, and the rows are tall enough to write in by hand. Print as many pages as the alphabet needs.

People who still send cards and letters, anyone whose contacts live in a phone that could be lost, families keeping one address list for the whole house, and anyone helping an older relative keep theirs.

What this helps you track

• Names and full postal addresses, written large enough to read
• A home number and a mobile, kept apart
• An email address, for the people who have one
• A note against each: how you know them, children's names, the dog
• Which letters of the alphabet a printed page covers

How to use it

1. Write whose book it is and which letters the page covers at the top — one page for A to C, another for D to F, or one page per letter for a full book.
2. Add one person or household per row, with the address as you would write it on an envelope.
3. Keep home and mobile numbers in their own columns so it is obvious which to ring.
4. Use the notes column for what a phone never records: how you know them, partner's name, birthday month.
5. On paper, write in pencil for the people who move. On screen, edit the row and print the page again.
6. Keep the pages in the family binder or a ring binder of their own, and add a page when a letter fills up.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why keep a paper address book at all?

Because phones are lost, replaced and locked, and because a household's addresses belong to the household rather than to one person's contacts app. A printed page in the binder is readable by anyone.

Is it in alphabetical order?

Only if you write it that way. Give each page a range of letters at the top and add people to the right page; on screen you can insert rows wherever you like.

Can I type it and print it?

Yes. The browser version saves in your own browser and prints or downloads as a completed PDF, so a typed page can be reprinted whenever an address changes.

How is this different from the important contacts sheet?

That sheet is the short list for an emergency: doctor, school, plumber, the neighbour with a key. This one is the long list of everyone you keep in touch with.