Vehicle Service Record
Keep a service history in your own hands, so it survives changing garages and is there when you sell.
VE-01 1 page
Vehicles · VE-11
Oil Change Log
A free printable oil change record — date, odometer, oil used, quantity, filters, who did it, cost and the next one due.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep the single most asked-about piece of a vehicle's service history in a form a buyer can actually read.
Who it is for
Anyone who changes their own oil, and anyone who wants a record of it being done for them.
How to use it
- Write your own interval in the box at the top, from your handbook.
- Record the odometer reading, not just the date.
- Note the exact oil specification used — it is the detail people forget.
- Work out the next due reading and write it in.
- Note where the old oil went.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
How often should I change the oil?
This sheet does not say, and be wary of anything that does. It depends on the engine, the oil, how the vehicle is used and what the manufacturer specifies. Your handbook is the answer; the sheet holds you to it.
Does a home-done oil change count as service history?
It counts for more than nothing, and a legible log with dates, readings, oil specification and receipts is what makes it credible.
Related sheets
Vehicle Information Sheet
Fill in once the details you are asked for by a garage, an insurer, a parts counter or a hire firm and can never find.
VE-10 2 pages
Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
GF-01 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.